GDPR should not be taken lightly. Previously, any breach of the Data Protection Act 1998 could incur fines of up to £500,000. However, under the new GDPR laws they can reach up to €20,000,000 or 4% of annual global turnover, whichever is higher. To put this into perspective, if the Cambridge Analytica Scandal was revealed under GDPR, instead of £500,000 Facebook could have been fined £1.4 billion. A data breach can now very easily cost your business everything.
However, there are steps you can take to prevent such a loss of data, like using cloud services. Of course, not everything on this list can be done alone, and for the best results it’s always wise to seek the help of an expert. At Blackhawk, our experienced team of GDPR specialists have compiled a list of ways you can use the cloud to your advantage.
Find the evidence
When doing anything online, you always leave something behind. Part of the reason for keeping paper records is to have guaranteed proof in case something goes wrong, and digital records are no different. For example, when you use the cloud for managing financial transactions, records are automatically stored, meaning that any fraudulent transactions are easily identifiable.
If you are a victim of fraud, data is invaluable to any ensuing legal action. However, without professional assistance, it can be tricky to find and collate data if fraud does occur. The data must be collected in a particular way for it to be usable in court. At Blackhawk, our forensic services can help you to collect data, and form your case quickly and legally.
Losing personal data through cyber-crime or human error is a common cause of receiving GDPR fines. While recent cases of data loss were caused by advanced hacking techniques, the truth is that a lot of major data losses have been the result of human error like accidentally deleting important files or not updating old security systems.
Save personal data like scanned bank statements or documents in the cloud and if you need to view anything, use the viewer option instead of downloading. Hackers may not be able to easily steal data from the cloud, but they can hack your computer systems. Furthermore, make it a rule within the company to delete/destroy any data that is no longer needed. This is something that is a requirement under the new GDPR legislation.
If you are unsure of the security risks within your company, consider asking some of our security specialists for advice on where your business is most vulnerable.
Make sure you know who to trust
When you want to keep money safe, you store it in a bank. You trust that they have the equipment necessary to keep it secure. Cloud services are the equivalent of a bank, but for data. The one key difference is that multiple people can access your data in a cloud system if you give them permission.
Therefore, it’s important to make sure access is restricted to people you trust. Providing lessons on how to use cloud services can help to reduce the risk of accidental loss of data, but with penalties so high you need to know everything about your staff before you risk trusting them with sensitive data. Blackhawk’s due diligence checks can ensure that your trust is well placed.
Blackhawk can help
At Blackhawk, we understand that can be difficult to make sure personal data is secure at all times. That’s why we offer our service to those who are concerned about security and minimise the chances of a GDPR breach.
To find out more about how we can help you avoid an accidental breach of GDPR, call us on +44 (0)20 8108 9317 or fill out our Online Form.
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